Supporting software when providing data
The only thing required for contributing content to Archives Portal Europe is to be able to provide archival descriptions either in EAD XML format already or in a format that can be transformed into EAD XML, e.g. another XML format or data in CSV format. Once this step is done, the Archives Portal Europe's tools will take care of converting any valid EAD 2002 XML files into the common apeEAD format.
EAD XML files can be created via exports out of many collection management systems nowadays (see this list of collection management systems used in Europe as a starting point), but can also be created manually from scratch using free text editing tools such as Notepad++ (only for Windows) or commercial XML editors such as Oxygen (for Windows, macOS, Linux and others), XMLSpy (only for Windows), etc. However, these kind of tools require prior knowledge of XML in general and can be rather tedious to use in case huge and complex EAD XML files are to be produced.
In this section, we are presenting various tools and developments (among others those of our partner institutions), which are more user friendly when it comes to producing EAD XML files and, to some extent, even do much more than that, e.g. allow for online publication.